Minutes of General Meeting
Sun City Anthem Arts and Craft Club
Thursday, September 29, 2022
- Call to Order. The meeting was called to order by Lynne Herndon, Club President, at 2:32 p.m.
A quorum was established with 52 members present.
- Minutes of Prior meeting: A motion was made by Gerrie Katz Wolf to waive reading of the minutes from the last general meeting. Anna LaCaze-Massi seconded the motion. Motion carried.
- Officer’s Reports:
Lynne Herndon, President:
Lynne gave an overview of the agenda and meeting.
Lynne also introduced our new 2nd Vice President, Marcia Thompson. Marcia joins the Board effective October 1.
Rose Woods, Treasurer:
Our current Club balance is $5,961.29.
Rose sent emails to all Group Leaders detailing their remaining budget balances. Rose also reminded all groups that money in their group account needs to be spent before year end; unspent funds are not carried over. Attendees were also reminded that requests for reimbursement must contain a second signature. All were asked to please submit a receipt containing only those items for which reimbursement is being requested.
Joan Holmstrom, 1st Vice President:
Joan reported that display cases have been emptied, cleaned and refilled. Sales were quiet during the summer, which is normal. Joan asked anyone interested in selling or displaying their items to contact her. The past year’s sales totaled $2,991.17 which resulted in $299.17 (10%) going to the Arts and Craft Club.
The Anthem Display area in October will feature knitted pumpkins, ghosts and Fall display.
Claire Veyveris, Secretary:
Claire reported that the Club consists of 357 members. We have 6 members who are pending until their dues are paid. 2 of those individuals have been pending more than 30 days which puts them in a “warning” status and follow up will be made.
Thus far this year we have had 72 new members. This includes 4 in June, 6 in July, 5 in August and 8 in September. We have also archived 4 members who moved out of Sun City Anthem.
With respect to the Sunshine Club, 2 cards were sent out in the last quarter.
Claire reminded everyone that the Club Fair is December 3 and anyone is welcome to join her at the Arts and Craft table. She will be looking for items from each group to display and showcase the various crafts.
- Old Business
- Website Status: Warren Begas
Warren explained the voting process including the online ballot. All information pertaining to the ballot is confidential and will result in a tally only and contain no information as to how anyone voted.
Warren reiterated the Board’s motion that the website will be the primary means of voting and accommodations will be made for those needing assistance.
In response to a question, Warren reported that the Board has the authority to decide how the voting process will take place.
Warren further explained that online voting can be accessed by two different means. First is through the Club website with a link to the ballot. The second way is a link sent via an email that will take the member directly to the ballot. Paper ballots require an extra step to insure that person has already not voted electronically. Details regarding times for voting assistance will be forthcoming as voting dates draw near.
- Woodchips Open House: Lynne Herndon
The Open House is this Saturday, October 1. All are encouraged to attend. The Woodchips area will be highlighted and Billiards and our Arts and Craft Room will be open. Items will be on display and some also for sale. Refreshments will be served.
- Lockers: Joan Holmstrom
Joan reported that all 158 lockers are presently occupied and in use. There are 19 on the waiting list.
- Spirit Liaison: Lynne Herndon
Lynne reported that this position remains vacant and that she is submitting the articles until a new liaison can be found. The article just submitted highlights Polymer Clay.
- New Business
- Holiday Party: Terri Viotto
Terri reported that the party is scheduled for December 5th from 11 a.m. to 1 p.m. at The Willows at Sun City McDonald Ranch. There was a recent meeting in which 15 people volunteered to assist and various subcommittees were assigned. Donations for door prizes continue to be needed with several people immediately volunteering during the meeting. During the party there will be photo opportunities. A diverse buffet menu is planned with staff from the Willows serving. Capacity is set at 100 with a November 7th deadline for signing up. Terri has forms to be submitted with the $15.00 payment.
- Election Committee: Pam Leslie
Pam Leslie reported on the candidates running for the 2023 Board
President: Lynne Herndon
Mary Ann Thyken
1st Vice President: Joan Holmstrom
2nd Vice President: Marcia Thompson
Secretary: no one has filed to run as of the meeting date
Treasurer: Claire Veyveris
This is the current list of candidates; however, nominations can be made up to the November 3rd general meeting, including nominations from the floor during that meeting.
Voting will take place during the week of November 7-14, 2022 with the new Board being announced on November 15.
- Arts and Craft Room modifications – Joan Holmstrom
Joan reviewed a drawing of the approved room modifications which will result in additional lockers, additional pull out drawers, a new fold out/up work surface, storage space, cabinets and overhead fans. Joan further explained that the room temperature cannot be lower than 74 degrees because it would adversely affect kiln operation, so 4 ceiling fans with individual remotes will be installed. A concern was raised by Robin Wilen of the “strobe effect” from the overhead fans. This concern will be brought by Joan to Shawn Evans, who is managing this, but Joan did point out that the project had already been passed and money designated by the HOA Board at their last meeting. Discussion was then tabled for now.
- Member Comment
The question was asked as to what happens to the 10% proceeds from the display case sales. Rose Woods responded that the money goes into the general fund for Arts and Crafts Club.
- Gift card and door prizes
A gift card to Michael’s was won by Karen Kyllo. 5 pieces of jewelry were also won by lucky door prize ticket holders.
- Bead Weaving showcased some of their handmade pieces. Jan Davison from bead weaving encouraged members to visit this group that meets on Wednesdays and Fridays from 1-3 pm. She further explained the group goes on bi-monthly bead runs to purchase various bead weaving items and holds monthly pot lucks at Liberty Center.
The meeting adjourned for refreshments and socializing at 3:35 pm.
Secretary, Arts and Craft Club